Membership

Roles and Responsibilities of Catholic School Community Council Officers

The Chairperson will: 

• Conduct meetings of the Catholic School Community Council;
• Ensure that all members have input to discussion and decisions;
• Prepare meeting agendas in consultation with the Principal or other Catholic School Community Council Members;
• Oversee operations of the Catholic School Community Council;
• Establish networks that support the Catholic School Community Council; and,
• Act as a spokesperson for the Catholic School Community Council.
• Represents the Association at school functions
• Oversees the running of projects and fundraising initiatives
• With the advise of Treasurer and Principal, ensures that Monthly Bank Statements are in order
• Circulates an agenda and an updated budget to the Executive one week prior to meetings
• Ensures that motions are given fair discussion (identify both pros and cons so that an educated vote can be made), ask for a vote and document outcome
• Ensures that members are given the 'floor' to speak, paraphrase when required
• Establishes due dates and, at each meeting, ask for status updates on projects
• Welcomes guests
• Works with the Secretary to ensure minutes are accurate prior to distribution
• Ensures that all members of the Executive remain accountable
• Recognizes achievements
• Maintains an open door policy through discussions with all members and listening to issues/concerns and provides guidance asked for

The Vice-Chairperson will:

• Support the Chairperson in his/her duties, taking over when the Chairperson is unable to attend; and,
• Perform responsibilities assigned by the Chairperson.
• Participates in CSCC activities
• Ensures that everyone remains accountable
• Promotes the benefits of a CSCC membership to the St. Joan of Arc community
• Encourages participation from each executive member
• Leads by example
• Understands meeting procedure
• Represents the Association at school functions

The Secretary will: 

• Take minutes at Catholic School Community Council meetings;
• Circulate minutes no later than 1 week following the meeting
• Receive and send correspondence on behalf of the Catholic School Community Council;
• Take charge of any official records of the Catholic School Community Council; and
• Ensure that appropriate notice is given for all meetings of the Catholic School Community Council.
• Documents all motions, status of projects, captures all due dates
• Reviews minutes with Chairperson prior to distribution
• Includes all submitted reports provided during the meeting and attaches them to the minutes
• Maintains membership list and Executive contact information
• Presents past meeting minutes for approval or amendments at each meeting

The Treasurer will:

• Manage the finances of the Catholic School Community Council using procedures outlined in the School Community Council Funds:  Operation and Procedures Manual
• RCS Business & Finance
• Ensures the accountability for ALL monies received (by picking up fund raising orders from the school, etc.)
• Ensures that all payments and deposits are made (by self or arrangement of an alternative Executive member if the Treasurer is unable to do so) in a timely fashion
• Maintains an up-to-date ledger
• Reconciles monthly statements with the ledger
• Submits a Treasurer's monthly report, outlining all monies received, spent and outstanding.
• Provides a year-to-date budget at each meeting
• Provides bank statements (copy for Principal and Chairperson) at each meeting
• Provides banking institution with required information and arranges for new signature on bank signature card immediately following a change in Executive membership
• Outlines accounts paid in the past month and account's outstanding at each monthly meeting
• Solicits input from members for next year's budget and works with the Principal to determine projects to undertake for the next year
• Closes the budget by June 30 and issues a year-end report to parents

The Members at large will:

• Regularly attend monthly meetings
• Participate in establishing fund raising initiatives
• Assists in recruiting new members
• Volunteers to chair various CSCC, developing sub-committees as needed, and report back to the Executive